1. THE SUBJECT OF THE AGREEMENT
1.1. By this agreement, the parties determine the terms of the Customer's use of the Expedition's postal services.
2. RIGHTS AND OBLIGATIONS OF THE PARTIES
2.1. The expedition undertakes:
2.1.1. Receive and store on demand the following to the Customer: correspondence - letters, parcels.
2.1.2. Inform the Customer by phone about incoming correspondence.
2.1.3. Not to disclose the information contained in the correspondence received and sent by the Customer.
2.2. The customer undertakes:
2.2.1. Deliver correspondence to the Expedition.
2.2.2. Receive incoming correspondence upon notification.
2.2.3. Make monthly payment of postage invoices issued by the Expedition. Payment is made to the account.
2.2.4. Make timely payment for the services of the Expedition staff in accordance with clause 3 of this agreement.
3. CALCULATIONS OF THE PARTIES
3.1. The Customer makes monthly payments for the work of the Expedition staff in the amount of rubles per month on the basis of an employment agreement concluded with the Expedition staff (employee), which is an integral part of this agreement.
3.2. Payment for the worked month must be made no later than the next month.
3.3. The amount of payment due to inflationary processes may change by mutual agreement of the parties.
4. AMENDMENT AND TERMINATION OF THE AGREEMENT
4.1. This agreement may be amended, supplemented and extended by mutual additional agreement of the parties.
4.2. The contract can be terminated:
- by mutual agreement of the parties;
- unilaterally, after prior (for) written notification of the interested party;
- automatically, if one of the parties violates its obligations.
4.3. Upon termination of the contract, the Customer undertakes to pay the cost of the work completed by the Expedition.
5. OTHER CONDITIONS
5.1. If disputes arise between the parties, they are resolved in accordance with applicable law.
5.2. The agreement is made in two copies and is kept one by each of the parties.
5.3. The term of the contract is from "" year to "" year.
6. LEGAL ADDRESSES AND BANKING DETAILS OF THE PARTIES
Customer
- Legal address:
- Mailing address:
- Phone fax:
- INN / KPP:
- Checking account:
- Bank:
- Correspondent account:
- BIK:
- Signature:
Expedition
- Legal address:
- Mailing address:
- Phone fax:
- INN / KPP:
- Checking account:
- Bank:
- Correspondent account:
- BIK:
- Signature:
Russian Post offers special conditions for corporate clients - both legal entities and individual entrepreneurs can become them.
Advantages of the "corporate client" of the Russian Post:
- convenient time and place of delivery of postal items
- favorable rates
- extensive experience with international shipments
- non-cash form of payment for services.
To conclude a contract, you need to provide documents.
For a legal entity:
- copies of constituent documents (charter, founding agreement, constituent agreement)
- a copy of the certificate of making an entry in the Unified State Register of Legal Entities; certificate of state registration of changes to the constituent documents of a legal entity
- a copy of the Unified State Register of Legal Entities issued no earlier than 6 months before the expected date of the conclusion of the contract
- a copy of the certificate of registration with the tax authority
- a copy of documents confirming the powers of the sole executive body (decision of the founder / shareholder, minutes of the general meeting of shareholders / participants, Order of appointment)
- a power of attorney (if on the part of the counterparty the contract is signed by a person who is not the sole executive body), and if the power of attorney is issued by way of transfer, the power of attorney of the person who issued the power of attorney in this manner.
- a copy of the counterparty's license, if the activities carried out under the contract are subject to licensing.
Copies provided must be certified by a notary or the issuing authority. In the absence of properly certified documents and the need to urgently conclude an agreement, it is permissible to provide copies certified by the signature of the person who is the executive body of the counterparty and the seal of the counterparty, with the exception of an extract from the Unified State Register of Legal Entities and a power of attorney.
For an individual entrepreneur:
- a copy of all pages of the passport or another document replacing it of an individual entrepreneur.
- a copy of the certificate of registration as an individual entrepreneur (IE OGRN).
- a copy of an extract from the USRIP issued no earlier than 6 months before the expected date of the contract.
- a copy of the certificate of registration with the tax authority.
- power of attorney, if the person signing the agreement acts by power of attorney.
- a copy of a certificate of open accounts (to certify a current account opened with a bank registered with an individual entrepreneur).
Copies of documents must be certified by a notary or the issuing authority. In the absence of duly certified documents and the need to urgently conclude an agreement, you can provide copies certified by the signature and seal of an individual entrepreneur, with the exception of an extract from the USRIP.
Contract for the provision of postal services sample 2018 free download standard form sample form
Contract
for the provision of postal services
Moscow "___" ___________20__
Federal State Unitary Enterprise "Russian Post", hereinafter referred to as the Contractor, represented by _______________________________________________, acting on the basis of _____________________________, on the one hand, and ____________________________________________, hereinafter referred to as the Customer, represented by ___________________________________________, acting on the basis of ________________, on the other hand, have concluded this Agreement as follows:
1. SUBJECT OF THE CONTRACT
1.1. The Customer instructs, and the Contractor assumes the obligation to provide the Customer with the following postal services:
- receiving, processing, forwarding and issuing all types of domestic postal items;
- additional services (storage and issuance of returned postal items, subscription of a cell of a post office cabinet, applying an imprint of a franking machine to the corresponding types and categories of letter post, preparation of accompanying documentation (cash on delivery forms, forms of address labels, forms of accompanying addresses and lists of f. 103) when entering information from a machine-readable medium for cash on delivery, sticking an address label, pasting with adhesive tape).
1.2. The customer undertakes to timely pay for the services provided.
1.3. The provision of postal services is carried out in accordance with the Rules for the provision of postal services, approved by the Government of the Russian Federation dated 01.01.01 by decree No. 000 (hereinafter POPS), Postal Rules and the "Procedure for issuing accompanying documents when accepting internal batch mailings" (approved by " .2.2-05 / 8-nd,) (hereinafter the "Temporary Order ...").
1.4. To provide services under this Agreement, the Contractor has the right to involve third parties (hereinafter referred to as representatives of the Contractor) with the obligatory notification of the Customer.
1.5. In the future, the Parties may consider the possibility of expanding the services provided by signing additional agreements by the authorized representatives of the Parties.
2. DUTIES OF THE PARTIES
2.1. In accordance with this Agreement, the Customer undertakes:
2.1.1. Do not send items prohibited for forwarding in domestic mail, the list of which is established by Article 22 of the Federal Law "On Postal Communication".
2.1.2. Carry out the delivery of postal items to the representative of the Contractor from 9.00 to 18.00 at the addresses:
2.1.3. Ensure that the packaging and processing of postal items and accompanying documents comply with the requirements of the CPCI, Postal Rules and the "Temporary Order ...".
2.1.4. Carry out delivery of ordinary mailings according to waybills, delivery of batch mailings according to lists of form 103, drawn up in printed and electronic form in accordance with the "Temporary order ...".
2.1.5. By the 27th day of each month, agree with the representative of the Contractor by phone, fax, the schedule for the delivery of postal items, planned for the next month, with a breakdown by days of delivery and indicating the volumes for each day of delivery. A sample delivery schedule is presented in Appendix No. 2 to this Agreement.
2.1.6. Draw up a schedule for the delivery of postal items in duplicate and transfer to the representative of the Contractor after agreement for signing.
2.1.7. To issue duly powers of attorney for receiving and sending postal items.
2.1.8. If the "Customer" needs to provide him with additional services, in accordance with this Agreement, the "Customer" sends the representative (s) of the "Contractor" specified in clause 2.1.2. to this Agreement, a written application. A sample application is presented in Appendix No. 3 to this Agreement.
2.1.9. Regularly, depending on the volume, but at least three times a month, take out the postal items returned to the name of the Customer from the structural divisions of the Contractor by their own vehicles. Issuance of returned postal items is carried out according to invoice form 16 against the signature of the receiving party.
2.1.10. In case of disagreement to pay for the services of the Contractor under this Agreement in case of an increase in tariffs, notify the Contractor in writing about this within 2 calendar days from the date of receipt of information about the change in tariffs. The contract is considered terminated from the moment the Contractor receives a notice of the Customer's refusal to pay for services at the new rates. If a written refusal to pay for services at new tariffs is not received from the Customer within the prescribed period, the tariffs are considered agreed with the Customer.
2.1.11. Sign and transfer to the Contractor the Certificate of Delivery and Acceptance of the Services performed (Appendix), or a reasoned refusal in writing, by the 14th day of the month following the reporting one. If the Customer does not sign the Act from the Contractor and does not submit written objections to the Act, it is considered approved by the Customer.
2.2. In accordance with this Agreement, the Contractor undertakes:
2.2.1. Accept postal items from the Customer in accordance with the "Temporary Order" and in accordance with the delivery schedule of postal items.
2.2.2. To process, forward and deliver (hand in) the Customer's mailings to their destination.
2.2.3. Carry out preferential preparation of postal items within 6 days from the date of their delivery from the Customer, excluding weekends and holidays in the volumes agreed with the representative of the Contractor.
2.2.4. Notify the Customer by fax or e-mail (address email is determined in the working order) about the mailings returned to the name of the Customer. Issue to the Customer the postal items returned in his name against signature in the invoice form 16.
2.2.5. To store the mailings returned to the Customer's name within 5 working days from the moment the Customer is notified of this is free of charge, and starting from the 6th day in accordance with the approved tariffs.
2.2.6. Inform the Customer about changes in tariffs for the reception, processing and forwarding of postal items, as well as tariffs for additional services that are not regulated by the authorized federal executive body, no later than 10 days before the expected date of tariff entry. Inform the Customer about the change in "Tariffs for postal services, the state regulation of which is carried out by the authorized federal executive body" for the population, organizations funded and not financed from the relevant budgets, no later than the next day after receiving official information about their change.
2.2.7. Timely inform the Customer about the restrictions on the delivery of postal items.
2.2.8. On a monthly basis, as of the last day of the current month, draw up an Acceptance Certificate for the services performed (in duplicate) and send it to the Customer for signing by the 12th day of the month following the reporting month.
3. PAYMENT PROCEDURE
3.1. The Customer makes an advance payment to the Contractor's account no later than the 1st day of the current month in the amount of 100% of the cost of services planned by the Customer for the current month in accordance with the volumes specified in the Schedule of delivery of postal items (clause 2.1.4.), In force at the time of delivery postage rates.
3.2. The Contractor, on the basis of the Certificate of Delivery - Acceptance of Services Rendered (Appendix), approved by the Customer, sends the Customer an invoice for payment based on the results of the work of the parties in the past month within 5 (five) days from the date of signing the act. The invoice is sent by the Customer within the terms established by the current legislation.
3.3. The Customer makes payment for the services rendered on the basis of the approved Acceptance Certificate and the invoice and invoice issued by the Contractor by the 20th day of the month following the reporting month, taking into account the prepayment made (clause 3.1. Of the Agreement).
3.4. The date of payment is the date when funds are credited to the account of the Contractor.
3.5. If the amount of the prepayment exceeds the amount of payment for the services actually rendered in the expired billing month, the difference is counted towards the prepayment for the next billing month or returned to the Customer at his written request.
3.6. Services for the reception, processing and forwarding of internal letter correspondence are charged in accordance with the tariffs for postal services in force at the time of the provision of services, state regulation of which is carried out by the authorized federal executive body for the population, organizations funded and not funded from the relevant budgets.
3.7. Services for receiving, processing and forwarding postal items and additional services that are not regulated by the authorized federal executive body are charged in accordance with the approved tariffs, which is an integral part of this Agreement.
3.8. According to Art. 36 "POPS" for the return of registered postal items, the fee is charged at the rate in force on the day of receipt of the returned postal items.
4. LIABILITY OF THE PARTIES
4.1. The Contractor has the right to suspend the provision of services under this Agreement in the following cases: if the Customer fails to make an advance payment within the terms specified in clause 3.1, until the full payment of the outstanding invoices; in case of non-fulfillment or improper fulfillment by the Customer of the requirements specified in clauses 2.1.1.-2.1.6 of this Agreement.
4.2. If the Customer fails to comply with clauses 2 of this Agreement, as well as if the Customer exceeds the volumes in accordance with the provided postage delivery schedule, the Contractor is not responsible for the untimely processing and dispatch of the Customer's postal items.
4.3. The Contractor shall reimburse the Customer for damage for loss, shortage or damage to investments that occurred through the fault of the Contractor, in accordance with Chapter VII "Liability of Postal Operators and Users" of the POIP.
4.6. In case of violation of the terms of this Agreement, the Parties shall be liable in accordance with the current Russian legislation.
5. FORCE MAJEURE
5.1. The parties are exempt from liability for full or partial failure to fulfill obligations under this Agreement if they prove that it was the result of force majeure circumstances (force majeure), namely: natural disasters, war or military actions, changes in legislation or others beyond the control of the parties , extraordinary and unavoidable circumstances that occurred against their will, and provided that these circumstances directly affected the execution of this Agreement.
5.2. The party for which the impossibility of fulfilling the obligations under the Agreement has been created must immediately give written notice to the other party about the onset or termination of force majeure circumstances.
5.3. The deadlines for the fulfillment of obligations in the event of force majeure circumstances are postponed in proportion to the time during which such circumstances operate. If these circumstances are valid for more than 3 (three) consecutive months, one of the parties may refuse to fulfill this Agreement by sending a notification to the other party, while neither party has the right to claim damages from the other party.
5.4. At the request of one of the parties, the existence of force majeure circumstances is confirmed by the competent state authorities.
6 DISPUTE RESOLUTION PROCEDURE
6.1. All disputes under this Agreement shall be resolved by the parties by
negotiations, in case of impossibility of obtaining consent, the parties transfer the consideration of disputes to the Arbitration Court of Moscow.
7 ... CONTRACT TIME
7.1. This Agreement comes into force from the moment of its signing and is valid for an indefinite period.
7.2. During the validity of the Agreement, the parties have the right, by agreement, to make the necessary changes and additions to it.
7.3. Each of the parties has the right to unilaterally fully or partially refuse to execute this Agreement, notifying the other party about this in writing 30 calendar days before the date of termination of the Agreement.
7.4. Refusal to fulfill this Agreement does not release the parties from their obligations to fulfill their debts under this Agreement that arose before the refusal to fulfill the Agreement.
7.5. In the event of a change in legal and banking details, organizational and legal status, each party to the Agreement is obliged to notify the other party in writing within two days and provide all the necessary information that may affect the relationship between the parties.
7.6. This Agreement is made in two copies of equal legal force, one copy for each party.
8. LEGAL ADDRESSES AND BANK DETAILS
Many companies would like to conclude a direct contract with the Russian Post and pay for services by bank transfer. Our company is no exception. Our office is located in Moscow.
So, the number one task is how to find an office of the Russian Post in Moscow, where you can conclude an Agreement for the provision of services. What is easier - the Russian Post website has a telephone for communication, we call. The music is modern, the girls are friendly, but they do not have information, so they constantly switched me somewhere and when switching the phone went off - then everything is new. It took three days to find out where the Russian Post office is. But we have strong nerves!
After three days, I came across a more informed employee who informed me that I should send a letter to the address [email protected] and wait. There should be a response from the sales force. We wait! Three days later, a letter arrived with a bunch of forms and documents to be filled out! We understand that the Russian Post is a huge, bureaucratic organization ... Filled in, sent ... We are waiting. Four days later, confirmation came that everything was fine. The letter contains the address: Moscow, Myasnitskaya, 26. So here it is - the coveted address!
In 2017, the Russian Post underwent a reorganization and, if earlier in each district of Moscow there was a branch where it was possible to conclude an Agreement with the Russian Post, now everything is only at Myasnitskaya, 26. And throughout Moscow there are three people sitting on the processing of the Agreements.
We display a ton of documents in duplicate. One of the documents turned out to be with the same name, so it is not necessary to display it ... Let's go to Myasnitskaya, 26. We arrived, and this is a huge building with many entrances and, as always, no one knows where the documents are accepted. After running for half an hour, I still found an inconspicuous building in the yard. I marked it in the picture - maybe it will come in handy for you so as not to run and search!
I go up to the second floor, find the right room and the right employee. I transfer the documents. It turned out that I did not display the same document with the same name, and it is still needed! I asked very strongly and the postal worker's heart sank! At my request, the employee brought out the missing document and accepted it for work.
Two weeks later, we received a message that the Treaty had been concluded. Come! They arrived and took them away. We were informed how to receive invoices for payment. You must send a request to the email address excel file and in three days you will receive invoices for payment. And you need to get two separate bills, one for communication services, the second for franking. About some personal account on the site where you can observe your balance and current affairs in the Russian Post only smile, but somehow nervously smile!
Last year, the Russian Post underwent a reorganization and if earlier it was possible to send letters by bank transfer from any post office, now in each Moscow district there are several post offices that work with legal entities. We have chosen one such department. I came to get acquainted. The head of the department greeted me warily, but I received advice and went to form the first shipment.
The second time they accepted documents for sending letters. Now we send letters regularly and without problems.
The result of this whole operation:
- To conclude an Agreement with the Russian Post you need a lot of patience and free time.
- From an economic point of view, it turned out to be quite profitable. The Post provides a complete set of documents.
