How to save a text document and change its name. You created a document in a Word text editor, saved it, but after a while realized that it would be better to rename it and move it to another location. By default, all Word text editor files are saved in the My Documents folder, and after a while there are so many of them that it can be very problematic to find the right file (read how to find the file). It is better to immediately save all the files in certain folders and a certain place, so that later you do not have to guess what kind of file it is and where to look for it.
After you have finished working with the document, go to the menu File and
In field File name The dialog box that opens will present the current document name. This is usually the first line of the generated document.
Select a location on the left to save the file. I have selected in the picture Desktop. In field File name replace the name with a new one.
To save your document in a new folder, click on the button in the save document window. Create a new folder(the folder icon with a yellow star in the upper right corner at the top of this window, where the word "Service" is written). Immediately rename the folder as you need.
If the document has already been created a long time ago, then it can be opened and renamed in the same way as described above, but then you will have two files. One under the old name, the other under the new one.
It is better to rename such a file without opening it. Right-click on the file and select entry from the drop-down menu Rename. The file name will turn blue. Move the cursor to point c
21327By default, the file created in the Microsoft Word editor uses the username that was entered by him when registering the program, or the username of the computer as the name of the author of the document. But, like all metadata, the author's name is not tightly tied to the Word document. You cannot edit the author's properties on your computer, but you can easily delete the entry about the author himself, and appoint yourself in his place, that is, become the author or, better to say, the owner of the document.
Here's how to do it in Microsoft Word 2013. Open a document, click File, stop at the very first section "Intelligence" and look at the bottom left of the editor window. There you will see the item "Associated Users". These users are the author and editor who last made corrections to the document. It may well be that the document will not have its own author at all. If he is in place, you can view his contact card (what it is will be discussed below), change its name or remove it altogether.
You can also personalize a document by adding yourself as the author. To do this, click on the link, enter a name and press Enter.
This will search for the name in the Word address book. Most likely in your case the program will report that no match was found. In the same window, click
And fill in the proposed fields of the window. This is what is called a contact card.
It may contain different information about the author: his Name, email address, phone, fax, place of residence and work, security certificates, text notes, and even information about marital status. This is necessary so that other people who receive the document can quickly contact the author. As a rule, filling in a partial contact card is enough to provide comprehensive information about the author. If this does not seem enough to anyone, they can still fill in additional fields of the properties of the document itself.
Tools for editing the properties of a Word document are a little higher "Associated Users". There is an arrow that expands the menu, and if you click on it, a menu with two options will appear: "Show Document Information Panel" and
And both can be used to add additional information.
Today we will talk about what properties a document has, and how you can view and edit them in Excel 2010 and 2013. After reading this article, you will also learn how to protect a document from any changes and how to remove personal data from an Excel sheet.
Do you remember how you felt when you first started using Excel 2010 or 2013? Personally, I sometimes got very angry when I could not find the right tool or option where I used to see them in previous versions of Excel. The same applies to document properties in Excel 2010 / 2013. In these versions, they are hidden quite deeply, but even so, we will quickly get to them.
In this article, you will find detailed instructions on how to view and change the properties of a document, how to protect a document from any changes, and how to remove personal data from an Excel sheet. Go!
What properties does a document have?
Before we start learning how to view, change and delete document properties (metadata) in Excel 2010 and 2013, let's figure out what properties MS Office documents have in general.
Type 1. Standard properties- common to all Office applications. This includes basic information about the document - title, subject, author, note, and so on. You can manually set your own text values for these properties to make it easier to find the desired document on your computer.
Type 2. Automatically updated properties is data about the document file that is managed and modified by the system. For example, the size of the file and the time it was created or modified. Some properties are unique to documents in a particular application, such as the number of pages, words, characters, or application version. Such properties are updated automatically when editing.
Type 3. Custom properties are properties set by the user. You can add additional properties to an Office document yourself.
Type 4. Organization properties are properties defined by your organization.
Type 5. Document library properties refer to documents that are in a document library on a site or in a shared folder. The person who creates the library can set some properties for the library's documents and set rules for their values. When adding a document to such a library, you will need to enter values for all required properties or correct existing properties in accordance with the established rules.
Viewing Document Properties
For those who do not know where to find information about a document in Excel 2010 or 2013, we offer three options:
Method 1: Display the "Document Information Panel"
This method allows you to view information about the document directly on the worksheet.
After that, Excel automatically returns to the worksheet editing mode, and between the menu ribbon and the sheet work area, we see the "Document Information Area", as shown in the figure below.
As you can see, the "Document Information Panel" shows a limited set of properties. If you want to learn more about your document, proceed to the second method.
Method 2: Open the Properties dialog box
If the "Document Information Panel" does not provide the information you need, try accessing the advanced properties. The first way to see additional properties is to use the tighter “Document Information Area”.
Here are collected information about the document, which are located on the tabs: General(General), Statistics(Statistics) and Compound(Contents). You can edit the basic information on the tab Document(Summary) or set additional properties for the document on the tab Other(Custom). Do you want to know how it's done? Patience! Next, we will talk about this in more detail.
There is another way to call the dialog box Properties(Properties):
The same dialog box will appear on the screen.
Method 3. Use Windows Explorer
Another easy way to display metadata is to use Windows Explorer without opening an Excel sheet at all.
Now you know 3 different ways to view the properties of a document on your computer, so you can easily find all the important information.
Changing document properties
Earlier, I promised to talk about how to change the properties of a document. So, by viewing the properties using the and described above, you can quickly add the necessary information or edit the existing data. This is also possible for this, but not in Windows 8.
The fastest way to add an author
Change the default author name
By default, the Windows username is used as the name of the author of an Excel document, but such a signature will not always be appropriate. In Excel, you can change the default author name so that only the name you want appears everywhere in the future.
Setting up custom properties
Comment: Data format in the field Meaning(Value) must match what is selected in the dropdown Type of(type). For example, if the data type is selected Number(Number) then in the field Meaning(Value) A number must be entered. Values that do not match the selected data type will be stored as text.
If you click on the newly added property and then click Delete > OK(Delete > OK), then this property will disappear.
Change other document properties
To change other metadata (besides author name, title, tags, and categories), use either " " or (Properties).
- If the "Document Information Area" is open, then simply put the cursor in the field of the desired property and enter the required data.
- If a dialog box is open Properties(Properties), then go to the tab Document(Summary) and add or change existing data in the fields, then click OK.
Go back to editing the Excel sheet and all changes made will be saved automatically.
Removing Document Properties
If you want to cover your tracks and make it so that no one can find your name or organization name in the document properties, use one of the following methods that allow you to hide any property or personal data from public access.
We connect to the work "Document Inspector"
"Document Inspector" is used to search for hidden properties and personal data. In addition, it can be used to remove properties from the book that should not be seen by other users.
Removing metadata from multiple documents
Using Windows Explorer, you can remove properties from multiple documents at once.
Comment: In this way, you can remove any document property from one or more files, even if you have Windows 8 installed on your computer.
Protecting Document Properties
Protecting document properties and personal information is useful if you don't want other users to change the metadata or anything else in your document.
If you need to grant the right to edit a document only to some users, then you can set a password and tell it to a trusted circle of people.
Now your document is protected from unauthorized editing. But be careful! Anyone who knows the password can easily remove it from the field Password to change(Password to modify) and give other readers of your document the ability to change the information on the worksheet.
Wow! The article is quite long! My goal was to cover all the noteworthy aspects of viewing, changing, and deleting document properties. I hope you find the right answers to questions related to metadata.
